Software Changes Log

From v4.000 I have tried to keep a log of most of the changes and bug fixes made to the software. There will be many very minor changes/fixes not detailed. As always, time is at a premium, so it is not possible to record every little detail. But hopefully, for users who need to know what's changed, and when, this log will be of help.

You should be aware, not every software version mentioned here was made available for public download. But of course all the changes/fixes are accumulative, so if a software version is not available, all the changes/fixes in that version will be in the later versions. Also, for the sake of speed, the ledgers are sometimes referred to as S/L (Sales Ledger, Accounts Receivable), P/L (Purchase Ledger, Accounts Payable), and N/L (Nominal Ledger, General Ledger).

v4.036 12th May 2012

• When creating sales invoice from stock, if any of the stock items have a weight, the weight of all items invoiced will be added up and displayed on the invoice form.
  
  
• When entering items into a sales invoice, if the user enters an item that has already been input into that same document, a warning is displayed. But it does not stop the same item from being entered twice (or more) if the user wishes.
  
  
• When creating a sales invoice, there is now a small button near the top labeled 'Sort Stock/Desc' which will sort the invoice lines into Stock Code/Description order. This button is only available when running the accounts system in level 2.
  
  
• As regular backups are so important, the date a company/organization last had it's data backed up is now displayed in the accounts system start up screen.
  
  
• When installing the accounts system and entering the account year details, it was possible to inadvertently enter the wrong account year for a given account year start date. The software now checks this, and corrects the account year if necessary. It will warn the user it has corrected the account year.
  
  
• Posting journals in the General/Nominal Ledger, there is an option to print the batch. But of course this will not print the posting number as it hasn't been allocated at that time. Now, just after the batch has been posted, the system asks the user if they want to print the batch. This print out will contain the batch posting number.
  
  
• When using the Chilkat internal email system, it needs to check the chilkat2.dll file is registered in Windows. If it's not, it would attempt to do this automatically. But if it failed,it did not notify the user. Now it notifies the user and provides instructions on what to do next. (Usually if it failed, it's because the command to register the file needed to be run as administrator)
  
  
• The operation of the 'Save' button in the email edit form has been improved. It now always asks for a location and file name before saving. If an existing file is being edited, it will use that as the default location and name. It makes the save button much easier to use.
  
  
• When installing Adminsoft Accounts, the email system used now defaults to internal email using Windows CDO.
  
  
• When creating an email using the internal email system (either Windows CDO or Chilkat), the editor would always use double spacing. Fixed.
  
  
• The Trading Report would crash the application if there were more than about 20 accounting periods in the financial year, and output was to 'view' or to 'Excel'. Fixed.
  
  
• If the accounts system is left running overnight, the following day it uses the previous days date as default when entering transactions. Fixed.
  
  
• When using the AutoManager module, if the user clicks "INVOICE CUSTOMER", then "FIND" then "CREATE NEW CUSTOMER" After the creation of the new customer, go directly to "VEHICLES/EQUIPMENT" tap and click "NEW" vehicle it displays an error message and does not allow the user to enter any data. Fixed.
  
  
• VAT/Sales Tax Period End Report: The 'Total Tax....' figure could be incorrect where taxable transactions are entered through the General/Nominal Ledger. It added the debt and credit tax figures, instead of subtracting the debit figure from the credit. Fixed. (This issue only applies to countries where there is only one sales tax, but does not apply to the United Kingdom.)
  
  

v4.035 19th April 2012

• Customers, suppliers, and employee details, could not create new diary entries. Fixed.
  
  
• eMail: when dropping an image into an email off the local hard disk drive, if the image was then re-sized, it did not get embedded in the email. Fixed.
  
  
• Sales Invoices: if an invoice was copied and one of the cost items was no longer a valid stock item, it would display a negative cost amount. Fixed.
  
  
• When adding new customers or suppliers (when operating the accounts system in level 2), not all input fields set up as mandatory input fields would appear with a colored background to indicate they were mandatory. Fixed.
  
  

v4.034 9th April 2012

• A new function has been added to customer details, supplier details, and contacts. This is the Additional Contact Information. It allows extra telephone, fax, and email addresses to be entered, but it also allows details of FaceBook, Twitter, eBay etc. to be entered, and can directly go to these accounts.
  
  
• The customer/supplier diary details can now display HTML, which is the standard used by emails.
  
  
• If a diary entry is locked by another user or form, the details are still displayed, but can not be edited.
  
  
• Payroll: United Kingdom only, tax and NI figures for tax year end April 2013 now used when any new company/organization created.
  
  
• The 'Default' sales tax/VAT code used for new customer account is checked to make sure it doesn't contain a 'Y' or a 'N' which are the old values for this data field. It should be empty or contain a sales tax/VAT code. The data field is corrected if necessary.
  
  
• Balance Sheet report can now be produced to cover a range of account periods.
  
  
• eMail Shots, a list of email addresses had to be compiled, even if you only wanted to send a test email. This is has now been changed, so a test can be sent without any address list.
  
  
• The diary would not skip past (using the 'Prev' or 'Next' buttons) any diary entries that were marked as private. Fixed.
  
  
• eMail Shots: if user selected to record the email in the customers/suppliers diary, it did not make a diary entry. Fixed.
  
  
• When transactions were imported, although the General/Nominal Ledger postings were being made, and when viewing postings the original sales or purchase transaction could be viewed, the postings could not be viewed from the original transaction. Fixed. (this fix will work retrospectively, if you could not view postings, you should be able to after this update)
  
  
• Balance Sheet Report: The 'Capital Account' would occasionally be incorrect. Fixed.
  
  

v4.033 21st March 2012

• General/Nominal Ledger journal entry, while the debits and credits do not balance, the totals for each column are shown in red. Beneath these it now displays a figure representing the difference between the two columns, to make it easier to find the reason for an imbalance.
  
  
• Sales Invoicing, the Sales Analysis and Sales Tax/VAT input fields can be right clicked to display a list of codes. Useful if there is a code already entered, but you're not sure if it's the right one.
  
  
• Sales Invoicing, when the cursor is in the 'Description or Stock Code...' input field, pressing the F9 function key on your keyboard will display a list of previously entered invoice lines for that customer. Allowing you to select one if you wish, which will then be automatically entered into the invoice. Right clicking will produce a menu, allowing the user to view/edit stock item details (if a stock item has been entered), list previously entered invoice details, or list pre-entered general invoice text.
  
  
• Adminsoft Accounts requires access to code page 1252. In most western countries this is not an issue, but in countries that do not use the Latin alphabet they often do not have this code page available by default. Windows needs to be setup to handle none-Unicode English applications. If this was not done, the software would produce all kind of error messages, none of which actually pointed to the problem. Now the software checks on start up that code page 1252 is available, and if it is not, the application stops, displaying a message telling the user why and what they need to do.
  
  
• Database Import Customers and Suppliers option, the import file names used get left in the system, so when option is selected again, messages pop up for any of the import files that no longer exist. The messages have been stopped,but the files are still checked to see if they exist, and buttons are enabled or disabled as necessary.
  
  
• In the 'Database - Fixing' option (in Setup -> System) some help is now available for each option. Also, two new options have been added: one to correct sales tax on customer transactions, and the the other is to correct sales tax on purchase transactions.
  
  
• Software bug report: now provides the software version and includes the file name of any user files. I admit this is of far more interest to Adminsoft than you guys!
  
  
• Special Prices set up for customers were not being used when creating a sales invoice. Fixed.
  
  
• eMail Shots, the 'Send Test Email' button always used the Chilkat email system and the standard SMTP settings, regardless of settings. Fixed.
  
  
• eMail Shots, when the email system was set to Windows CDO, the emails going out did not include any 'From' name, only the 'from' email address. Fixed.
  
  
• Nominal/General Ledger, some of the reports require an account period to be typed in or selected. If the default account period needed changing was in double digits, it was sometimes awkward to change it. Fixed.
  
  
• Sales Invoicing, when the user clicks into the 'Customer Account' input field, and then clicks one of the 'F' buttons to locate a stock item, the find stock item form would appear behind the invoice form. Effectively locking the system up. Fixed.
  
  
• Sales Invoicing, if the cursor was positioned in the Sales Analysis code or Salea Tax/VAT input fields, and they were blank, and the user then clicks on 'Cancel'. The form will not cancel until a valid Sales Analysis or Tax code was entered. Fixed.
  
  
• The default VAT/Sales Tax code was NOT being used when a stock item is selected in an invoice. Fixed.
  
  

v4.032 1st March 2012

• If the accounts system is operating with remote data, if the remote data is no longer available or has moved,the software would not start up. Now it displays the screen to allow the user to select a different location for the data.
  
  
• When a new set of ledgers is created, opening balances for cash/bank accounts are now posted to a new account 9970 'Other Opening Balances'.
  
  
• CafeManager, the name of the table and the code of the person serving at the till is now printed on the receipt. The table name is also recorded in the receipt data and is displayed when viewing receipt details.
  
  
• Bar graphs for both customers and suppliers, each bar displayed is clickable and lists the transactions that went into making up that graph data. These lists now have a 'Print List' button.
  
  
• Stock Item Details, any special prices to customers will now appear in the list in customer account code order.
  
  
• Purchase Invoices, when the 'Images' option is selected to scan purchase invoices, existing images can now be selected by clicking the 'Locate File' button.
  
  
• A 'Total tax on sales less tax on purchases' figure has been put into the sales tax period end report and summary (does not apply to United Kingdom). In many countries, this figure may be the tax due for payment, but not all. Due to the way sales tax/VAT is operated in different countries, and the various schemes available, the accounts system only reports tax charged to customers and tax paid to suppliers, it does not provide a tax due for payment figure.
  
  
• The Backup and Restore options can now backup and restore any document images.
  
  
• Balance Sheet now shows 'Retained Profit' in the 'Equity' section. This is fictitious account in that postings can not be made to it. It exists in order to balance the Balance Sheet, and automatically show the retained earnings figure.
  
  
• Email previously could be setup to use Outlook (not for email shots though), or Adminsoft Accounts internal email (provided by 3rd party software Chilkat). There is now a third option using Windows own built in email software (CDO.Message). This has the advantage over Chilkat in that there are no files that require registering. Making Adminsoft Accounts even more portable. But it has the disadvantage in that it will not work in Windows versions older than Windows 2000. I suspect this will not be an issue. If you have been experiencing problems with Chilkat (usually authentication related), you may want to try switching to CDO.
  
  
• Record locking had a default time out of 12 hours. Any record locked longer than this automatically has the lock cleared. This default can now be changed by the user in setup. Minimum is 1 hour.
  
  
• When in company/organization details, if an alternative location is selected for the data, the 'Delete' and 'Copy From' buttons now remain enabled.
  
  
• When in company/organization details, if he user clicked into the alternative location input field, but left it blank, a backslash would appear which could not be removed. This prevented the system from finding the data. Fixed.
  
  
• In Setup, Customer Defaults, selecting a sales tax/VAT code by clicking the find button did not work. Although a code could be selected, it did not get automatically pasted into the input field. Fixed.
  
  
• Asset Register, the option to automatically depreciate assets and make the necessary postings into the ledger, only made the first posting then stopped. Also, it did not clear the 'depreciation year to date' field ready for the next financial year. Fixed.
  
  
• The 'Apply Regular Postings' option in Nominal/General Ledger, would make postings into an account period even if it was closed. Fixed.
  
  
• Both customer and supplier invoices and credit notes could be entered into closed account periods. Fixed.
  
  
• Purchase Ledger/Accounts Payable, the Purchase Tax Analysis report did not work. Fixed.
  
  
• Purchase Ledger/Accounts Payable, Purchases by Area/Country Analysis report, scope dates could not be selected by using the find buttons, Fixed.
  
  
• Setting up account periods, if user clicks into the 'Open' input field when it is greyed out, they can not get out of it as the validation insists it must contain a 'Y' or a 'N', but nothing can be entered as it's readonly (greyed out). Fixed.
  
  
• When any list of transactions is displayed, there is normally a 'Print List' button. If this is clicked and the user selects 'Preview' a print preview is displayed, If the user clicked on this preview an error message would appear, and most likely the accounts program would close. Fixed.
  
  
• Purchase Orders, could some times generate sales tax/VAT amounts that were out by a few pence. Fixed.
  
  
• In the 'Money Received' and 'Sundry Payment' options, if the 'Tax Calc' button was used to create the amount and tax amount entries, the 'OK' button would remain greyed out. Fixed.
  
  
• When setting up SMTP details in Miscellaneous -> Defaults and Variables, if the user was using these company/organization SMTP details (as opposed to SMTP details in their login details), the changes did not take effect until the accounts system was restarted. Fixed.
  
  
• In the option 'SMTP Hosts for email Shots' if the user clicked on a host while editing another host, both hosts would end up sharing the same details. Fixed.
  
  
• eMail shots didn't work when the SMTP host/s were setup via the 'SMTP Hosts for email Shots' option. Fixed.
  
  
• When entering batched opening balances into customer or supplier accounts that have a sales tax/VAT element, the software would not allow a negative balance to be entered. Fixed.
  
  
• When importing sales or purchase transactions, any sales tax/VAT amounts were not being posted into the Nominal/General ledger (this bug crept in due to the substantial changes to sales tax/VAT handling in January 2012). Fixed.
  
  
• When working in customer or supplier details when running the accounts system in Level 1: Basic Functionality, if the user selected the 'Show Full details' option, the full details would be displayed, but the record would be locked, and remain locked until the lock timed out. Fixed.
  
  

v4.031 7th February 2012

• IMPORTANT: Supplier Invoices or Credit Notes entered prior to updating the software to v4.027 or or later, do not report the Sales Tax/VAT on the Sales Tax/VAT Period End report. Fixed.
  
  
• The download file was typically between 17mb and 20mb. This has now been reduced to only 10mb. When installed and one company/organization has set up, it takes a total of just under 40mb of disk space.
  
  
• AutoManager: Customer details (in Level 2) now lists all jobs for that customer.
  
  
• AutoManager: Jobs can now be created that are not associated with a vehicle or equipment. The option to do this is next to the list of jobs (new, see above) in customer details.
  
  
• When posting sales or purchase invoices, debit notes, or credit notes, a posting is made into the General Ledger (Nominal Ledger) for each item in the invoice. An option is now available that will gather together items that are using the same G/L (or N/L) account code and post them as one. If this posting method is selected (in setup), as the description of each item will be different, it has to use the description of the sales or purchase analysis code for the posting. If you have to to enter invoices with a large number of lines, you may find this very beneficial is reducing the number of G/L (N/L) postings. (this will be the default for new installations)
  
  
• Payroll: If an employee is taxed on a week/month 1 basis, this is now printed on the payslip after the tax code.
  
  
• In Stock Item Details, when running the accounts system in 'Level 1: Basic Level', the system would claim that any Sales Tax/VAT code entered was invalid. Also, it would only allow one digit codes to be entered, Fixed.
  
  
• Importing customer and supplier transactions, any tax codes and amounts did not import correctly. Fixed.
  
  
• Data Integrity Check, did not check the tax element of sales or purchase transactions correctly. Fixed.
  
  
• Sales and Purchase Invoices: when several items were added to an invoice, the sales tax/VAT calculated could some times be a penny out due to rounding issues. Fixed.
  
  
• Sales invoices and credit notes, if a stock item was selected that had a two digit sales tax/VAT code, an * appeared in the sales tax/VAT input field. Fixed.
  
  
• Sales invoices and credit notes, if copied using the 'Copy' button, any costs for stock items would get doubled up. Fixed.
  
  
• Any sales or purchase transactions entered into the system (that were not invoices, debit or credit notes) that have no Sales Tax/VAT amount, got flagged up as having a potential balance problem in the Sales Tax/VAT Period End report. Fixed.
  
  
• The decimal and thousands separators vary from country to country. They are often setup in the regional data that comes with the accounts system. However, if they are left blank, the software should get the value from the setup in Windows. It could not always get a value from Windows, whch caused numbers to be only partially displayed. Now if it does not have a value in the regional data file, and can not get a value form Windows, it defaults to a full stop for the decimal separator and a comma for the thousands separator.
  
  
• When operating the accounts system with remote data, ie. with the accounts system on a local PC and the data on a server connected via a LAN or VPN, if a new company/organization was created, it didn't work. Although the company/organization record existed, no data files were created. Fixed.
  
  

v4.030 28th January 2012

• Accounts Periods: can now edit the financial year for a particular account period.
  
  
• In supplier details, the 'Invoice Rct' and 'Credit Rcpt' options (in Level 1 in they are in the 'Quick Input' section called 'Invoice Received' and 'Credit Note Received') did not function correctly. Even if no payment details were given, the outstanding balance was always zero. Also, after entering an invoice, the tax amounts would be negative. This anomaly probably crept into the software v4.027. Fixed (when updating to v4.030, it will attempt to repair any incorrect data created by this issue).
  
  
• Sales Invoices, when invoicing from stock, the stock item description gets truncated in the stock movement details. Fixed.
  
  
• In Company/Organization details, a different location for the data can be specified. If a "\" was not attached to the end of the path, it wouldn't work. Fixed.
  
  
• In Company/Organizations details, the button to edit or display notes didn't work. Fixed.
  
  
• The options 'Money Received' and 'Sundry Payment' would not always allow the 'OK' button to be clicked if the input fields were entered in a certain order. Fixed.
  
  
• The options 'Money Received' and 'Sundry Payment' would post transactions with no sales tax/VAT element as being tax code 0. Where as they should have no tax code at all. Fixed.
  
  
• When setting up a new company/organization anytime in January, the financial year would always default to the following calendar year instead of the current calendar year. Fixed.
  
  

v4.029 21st January 2012

• Customer details, a find sales tax/VAT code button has been added to the 'default/override tax code' input field.
  
  
• Option added in the Help menu (at the bottom) to make it easy for users to report any bugs they discover in the software.
  
  
• Purchase Orders, when an order is created, stock received, and then picked up on a supplier invoice to build up the invoice, the stock item descriptions could vanish or get cut short. It also restricted the Sales Tax/VAT codes on each item to one digit. Fixed.
  
  
• When importing stock items, if a prefix was specified for the SKU, it did not import all the data fields into each stock record. If the import was re-run, it would then duplicate stock items. Fixed.
  
  
• Entering supplier invoice when running the software in 'Level 1: Basic Level Functionality', if the 'Find' screen is used to select the Sales Tax/VAT code, it wouldn't insert the selected Sales Tax/VAT code into the invoice. Fixed.
  
  
• Entering supplier invoice when running the software in 'Level 1: Basic Level Functionality', if the default currency for the supplier was not in the ledger currency, the correct currency was not selected. Although different currencies are not available when running in 'Level 1', they should still operate correctly as it's possible for some users to run in 'Level 1' and some in 'Level 2' on the same system. Fixed.
  
  

v4.028 19th January 2012

• When updating from Adminsoft Accounts v4.024 or an older version, any print or HTML layouts that have been edited can not be automatically updated. However, due to changes in the way in which sales tax/VAT is handled, some data fields on the old layouts are no longer valid. A message now appears during the update to warn users they may have to edit any layouts they have previously edited.
  
  
• When viewing customer details (in Level 2), if the customer had a default/overriding sales tax/VAT code set, every time the customer was viewed a diary entry would be created saying the code had changed. Fixed.
  
  
• Purchase Order created from stock item details, if the number of items in stock exceeded the maximum (as given in the stock item details), the quantity ordered would be a minus figure. Fixed.
  
  
• Purchase Orders: when entering an item into the order that is not carried in stock, if the sales tax/VAT code is only one digit, it would not be accepted unless a space was entered before the digit. Fixed.
  
  
• Purchase Orders: if the 'F' button was used to find a sales tax/VAT code, if the code selected was two digits, only the first digit would be inserted into the P/O. Fixed.
  
  
• Supplier invoices, when creating an invoice by selecting items off Purchase Orders, the first 15 characters could get missed off the stock item code/description. It would also not display the stock received history. Fixed.
  
  

v4.027 12th January 2012

• Sales Tax and VAT: There are now up to four different types of sales tax, and up to 100 tax codes, each containing a different rate of tax for each tax type. This is a BIG modification that makes the sales tax/VAT facility flexible enough to handle sales tax anywhere in the World (in theory!). Developed specifically with the USA and Canada in mind.
  
  
• Autocompete now available on many input fields. This is setup in the user details. So different users can set it up as they wish, or not at all if they do not wish to use it.
  
  
• Each set of ledgers (company/organization) set now be set up to use data in a location other than the default location.
  
  
• Option added to list full user access log (ie. for all users, not just individual users).
  
  
• The extra software modules AutoManager and Shop/Cafe Manager can now be selected at any time (previously could only be selected during software installation). They are selected in the company/organization details. The same also applies to payroll, which is currently United Kingdom specific, and so you may or may not require.
  
  
• Stock Find button added to Receive Stock & Return Stock forms, and also on the various stock reports.
  
  
• Multiple SMTP host details used for email shots restricted the host to 50 characters, login names and passwords to 15 characters each. These have been increased to 80, 40, and 20 characters respectively.
  
  
• When creating a P/O from stock item details, the P/O now defaults to the preferred supplier, or the first supplier in the list if there's no preferred supplier, and automatically puts that item on the first line. It also works out the quantity to order based on quantity in stock and the maximum stock holding required. The details can all be edited if necessary.
  
  
• HTML Customer Statement layout can now show monthly balances, as per printed layouts.
  
  
• HTML Sales Invoice layout can now show the delivery address.
  
  
• If a sales invoice/credit note layout has transaction notes placed on it, it should print (even though it says they are not for printing on the actual invoice/credit note input form), but didn't. Fixed.
  
  
• Profit and Loss report: if reporting by department, or for more than one period, the 'This Period' column does not report the correct figures (Year to Date is fine). Fixed.
  
  
• Payroll, when entering details for a new payslip, if the user clicked the button to view the employees previous payslip, it didn't work. Fixed.
  
  
• If an Estimate or Proforma invoice is created,and there is insufficient stock, if stock is then received, and the Estimate or Proforma converted into an Invoice, the Invoice still shows insufficient stock. Fixed.
  
  
• Sales invoices: when a stock item is invoiced that carries a surcharge, the surcharge is automatically added on the line below. But if the user then clicks back into the stock item code/details, when they move out of that input field another surcharge is added. Fixed.
  
  
• Remittance Advices, software modified due to problems caused by the thousands and decimals separator in some countries. The problem caused payments to be multiplied by 1,000. Fixed.
  
  
• When creating a Purchase Order, if the delivery address of another supplier is selected, the P/O would end up being for that supplier, instead of the original supplier. Fixed.
  
  
• If a new cash/bank account was created from the 'Cash/Bank Accounts' option, it would not always appear in the list of cash/bank accounts. Fixed.
  
  
• Tax types (for UK and other countries) not set up during creation of new company/organization. Only USA and Canada worked OK. Fixed.
  
  
• Trial Balance report (and list) did not print all accounts in account code order. Fixed.
  
  
• When creating new customer or supplier accounts, if the user clicked into the list of stock purchased, it would some times list stock items. This was erroneous data, which would not be there when the new account details are saved. The same thing would happen with transactions if the user clicked on the control to filter transaction type. Fixed.
  
  

v4.024 5th November 2011

• Customer Details (in Level 2), can now print list of stock purchased, delivery addresses, contacts, proforma invoices, advice notes, estimates, saved transaction, recurring invoices, letters/faxes/documents, disputes/quotes, and vehicles/equipment (when the AutoManager module is in use).
  
  
• Customer Details report (in Level 2), can now print almost everything associated with the account, including invoice/credit notes lines when printing transactions.
  
  
• Supplier Details (in Level 2), can now print list of stock supplied and list of P/O's. Also, total number and value of P/O's raised for a supplier is now displayed.
  
  
• Aged Debtors report could give a different 'Overdue' figure to the Aged Debtor summary displayed on screen, as it did not take unallocated payments or credit notes into account. Fixed.
  
  
• Supplier Details (in Level 2), can now print list of remittance advices, factors, contacts, proforma invoices, letters/faxes/documents, disputes/quotes.
  
  
• Supplier Details report (in Level 2), can now print almost everything associated with the account, including document (remittance, proforma, etc) lines if required.
  
  
• Saving screen/form images, will ask for location every time, defaulting to the last location used.
  
  
• When a new company/organization is entered, the system will now check to see if data already exists for it, and if it does it will not attempt to create a new set of ledgers, but will use the existing data.
  
  
• Sales invoices/credits notes, proforma invoices and estimates can now print a longer sales tax/VAT number. Also, the longer UK VAT code (EORI) doesn't produce a message suggesting it may be invalid.
  
  
• Sales Invoices/credits notes, proforma invoices and estimates, the 'Description/Stock Code' was limited to 50 characters due to space restrictions, this has now been increased to the full 65.
  
  
• Sales Invoices, if a stock item is selected, any 'Extra Description' will now appear on the line below.
  
  
• Sales Invoices, costs can be adjusted, even if the item is a stock item. Adjustments will be automatically applied to stock files where necessary.
  
  
• Layouts of invoices/credit notes, estimates, proforma invoices, delivery notes, and advice notes now have the option of using one of two 'Description/Stock Code' data fields. The standard length of 50 characters, or the full length of 65 characters.
  
  
• Aged Debtors and Aged Creditors on screen displays now have option not to show pence. Useful if you are dealing with large numbers, as it can make the information clearer.
  
  
• When backing up to a ZIP file, if the folder containing the company/organization data contains a sub-folder created by the user, the contents of that sub-folder get backed up too. When that ZIP backup is restored, if the sub-folder no longer exists, files that were in the sub-folder would get written into the company/organization data folder. If the sub-folder happened to contain an old copy of the data, this would be a problem, as files in the sub-folder would be restored after files in the main data folder, and so overwriting them. Fixed, if the sub-folder no longer exists, any files that were in it are ignored.
  
  
• When printing Purchase Orders that have been raised in a currency other than the ledger's default currency, the 'Price Each' still gets printed in the ledger currency. Fixed.
  
  
• Trial Balance and Profit and Loss reports can now be produced for a range of account periods, not just one account period.
  
  
• The additional modules, AutoManager and CafeManager can now be used for free with no time out. Just the same as the standard accounts system, our web site will be displayed up on exit, unless a Software Registration Key is purchased.
  
  
• Sales and purchase daybook report can now be filtered by department.
  
  
• List 'All Transactions' options for sales and purchases can now be filtered by department.
  
  
• Print layouts are now updated when ever the software is update. Unless the layout has been edited by the user, in which case it is left alone.
  
  

v4.021 15th October 2011

• Stock item details, increased width of price input fields to prevent any sideways scrolling when large numbers are entered.
  
  
• Email shots to customers and suppliers can now be sent using multiple SMTP accounts.
  
  
• When a form was started up from a 'Find' form, perhaps to create a new code or a new account, the 'Find' form remained in the foreground, preventing easy access to the new form just started. This problem crept into most 'Find' forms in v4.020. Fixed.
  
  

v4.020 8th October 2011

• Batched input of payments (customers and suppliers) now automatically allocate those payments to outstanding transactions. This facility can be disabled if the user wishes.
  
  
• 'Print List' option added to most setup forms. So things like departments, sales analysis codes, and so on can now all be printed out (or output to a chosen file format or print device).
  
  
• Purchase Orders, the user can now select in setup whether they want P/O numbers to be generated as soon as the create P/O option is selected, or only when a P/O is printed/saved.
  
  
• Purchase Orders can now use predefined free text, selected using the F12 key (as per sales invoices).
  
  
• Accounts Payable / Purchase Ledger, maximum number of current transactions was 500, if there were more than 500, the outstanding/aged balances show would be incorrect. This current transaction limit has been increase to 5,000, and in the event there are more than 5,000 , the outstanding/aged balances will still show the correct value. Also, a maximum of 10,000 historical transactions (ie. transactions with nothing outstanding) could be displayed, this has been increased to 65,000.
  
  
• Accounts Receivable / Sales Ledger, current transactions had the same problem detailed above.
  
  
• Sales Estimates could only be converted into Invoices, there is now an option to convert into Proforma if required.
  
  
• When creating a new Nominal Ledger (General Ledger) account, click on 'Save'. Everything is OK, except the 'Notes' remain grayed out. This input field should be available. Fixed.
  
  
• The Defaults and Variables option for customers would not allow an account format to be set up. Fixed.
  
  
• The Defaults and Variables option for suppliers did not check to see if an account format entered was valid. Fixed.
  
  
• Accounts Payable / Purchase Ledger, selecting the print formats for Remittance Advices and Debit Notes did not show all available formats, and did not always displayed the selected format. Fixed.
  
  
• Purchase Orders, unit cost of items calculated to two decimal places rather than the intended four. Fixed.
  
  
• Purchase Orders, order received showed a '0' in the sales tax/VAT column even if no entry on that line (free text). Fixed.
  
  
• Purchase Orders, order received showed different colored backgrounds in input fields which looked odd when free text was used. Fixed, background now all white.
  
  
• Purchase Orders, order received cursor didn't always follow a logical path when skipping through input fields. Fixed.
  
  
• Purchase Orders, when printed would show 0.00 in the 'Cost Each' and 'Amount' columns on blank lines or lines containing free text. Fixed. Note, after updating existing installations, the user must edit the print layout of the Purchase Orders, delete the 'Cost Each' and 'Amount' data items and replace with the 'Cost Each' and 'Amount' data items from the 'Items on Order' section (tab at the top of the form).
  
  
• Purchase Orders, when raised in a currency other than the ledger default currency, the 'Sell' price of an item could sometimes be miscalculated (even though this remains in default currency). Fixed.
  
  

v4.019 7th September 2011

• Human Resources, Employee Details, the 'Position' and 'Reports to' data fields increased in size from 20 characters to 30 characters.
  
  
• The print 'Statement' button on customer details defaulted to 'View HTML', this has now been changed to default to 'PRINT' (which will select the default printer).
  
  
• When creating sales invoices, if the price 'Each' column was set to less than four decimal places, when using discount or markup on cost, the amounts in the 'Amount' column could appear to be out by a penny due to rounding issues. Fixed.
  
  
• Creating a sales credit note, if entering an item that is out of stock, a message would appear, or depending on the settings, it may even prevent input of the item. Fixed.
  
  
• Accounts Receivable / Sales Ledger, when creating a credit note, entering a stock item for which there was no stock would still generate an 'out of stock' message, even though stock was being returned. Fixed.
  
  
• HR, in employee details, when creating an absence record or booking holidays, if the 'F' button was used to select a date, the creation of the record was abandoned. Fixed.
  
  
• HR, in employee details, when entering a new employee, when details are saved and user clicked on the 'Holidays/Absence' tab, the form displayed a page that was not cleared ready for data input. Fixed.
  
  
• Application installer misreported events in the installation log if it could not create the 'Adminsoft Accounts' folder, and reported some error messages. Fixed.
  
  
• When printing from a list, perhaps transactions, stock, etc. the selection of print devices under the 'Print' button always left off the last device (often a PDF creator). Fixed.
  
  

v4.018 29th August 2011

• Stock Control/Inventory, Stock Sales Analysis report now has option to show total cost of sales for each stock item.
  
  
• Accounts Receivable / Sales Ledger, Sales Analysis codes can now contain the COGS account code as well as the stock code. This allows you to set up any number of COGS accounts (previous only one could exist). Both accounts must must be used in the Sales Analysis code for perpetual inventory control. If the cost of an item is zero, or you're not invoicing from stock, the stock and COGS accounts will be ignored.
  
  
• Backup and Restore options now check to make sure the source or destination folder/file actually exist before enabling the backup/restore button.
  
  
• Accounts Payable/Purchase Ledger, there is now an option to include Proforma Invoices on a Remittance Advice.
  
  
• Human Resources, the number of paid days holiday an employee has remaining is now displayed in section where holidays are recorded/booked. In red if the employee has exceeded their entitlement. Also, in the absence summary report, an asterisk will appear next to the paid holidays figure if the employee has exceeded their entitlement.
  
  
• Accounts Receivable / Sales Ledger, Advice Notes, Estimates, and Proforma's could not be printed to print devices such as PDF file creators. Fixed.
  
  
• Maintain Users form: The 'Email user' button on the 'Email' page did not work. Fixed.
  
  
• Maintain Users form: When started from the start form (where you can select a set of ledgers) if user maintenance was selected, and the toolbar creation form selected, the window did not resize itself to fit the toolbar creation form. Fixed.
  
  
• Accounts Payable/Purchase Ledger, payment transactions created from remittance advices did not display the General/Nominal Ledger postings (although postings were made correctly). Fixed.
  
  
• Stock Control/Inventory, General Stock Report, if items listed in description order, some of the totals for the item would not print. It also would not filter by purchase discount code or purchase analysis code. Fixed.
  
  
• Aged Creditor and Debtor reports, when printing outstanding transactions, the column that should have shown the amount outstanding for each transaction actually showed the transaction value. Fixed.
  
  

v4.017 20th August 2011

• Accounts Receivable/Sales Ledger, List ALL Transactions option now shows totals at the bottom.
  
  
• Nominal/General Ledger, when editing a journal entry, if one or more of the transactions have appeared on a VAT/Sales Tax end of period report, the system will put up a warning message.
  
  
• When deleting a sales invoice, any items invoiced and taken out of stock are now put back into stock. The reverse happens with a credit note.
  
  
• Nominal/General Ledger, when editing a journal entry, if the original transaction contained a VAT/Sales Tax element, it would still appear in the VAT/Sales Tax period end report even if all tax codes were removed during editing. Fixed.
  
  

v4.016 12th August 2011

• Facility added to create repeat/recurring sales invoices.
  
  
• Nominal/General Ledger - a version of the Trial Balance is now available that allows the user to list the transactions for any account in the 'report'.
  
  
• Nominal/General Ledger - transactions can now be edited. A record (history) is kept of each edit.
  
  
• Can now delete contra transactions between customer and supplier accounts.
  
  
• Deleted transactions can now be permanently cleared out of the system up to a given date.
  
  
• Write Offs on both sales and purchase accounts did not insist user entered a VAT/Sales Tax code. But if no code was entered, even if there was no VAT/Sales Tax amount, the VAT/Sales Tax period end report would not include the write off transaction in the summary. The Write Off form now insists a VAT/Sales Tax code is entered.
  
  
• Batch payments in both ledgers would post the wrong amounts if there was more than one currency set up in the accounts system (for that company/organization). Fixed.
  
  
• Opening balances for suppliers when using the VAT/Sales Tax cash accounting scheme, all balances over 999.99 would not be posted correctly. Fixed.
  
  

v4.015 2nd August 2011

• List 'Saved Invoices/Credits' in Accounts Receivable (Sales Ledger) menu now renamed to 'List Saved Transactions', which is more accurate as it also lists Proforma's, Advice Notes, Debit Notes, and now also includes Estimates.
  
  
• When stock item quantity in stock falls to zero or less than zero, the total cost will now always be zero.
  
  
• When Adminsoft Accounts is installed, or the software is updated, a text file called install.log is created in the Adminsoft Accounts folder. This lists the basic operations performed, and any problems encountered. This installation log can now easily be viewed by selecting the option in the 'system' menu (off the 'Setup' menu).
  
  
• When creating a Purchase Order for a supplier that is not in the ledger base currency, the Purchase Order still used the base currency instead of the currency specified in the suppliers details. Fixed.
  
  
• Purchase Orders would not preview or print using HTML format. Fixed.
  
  
• Several users have reported error messages on startup saying vfpcompression.fll is invalid. It seems some Windows installations do not contain the file msvcp71.dll. This is now included with Adminsoft Accounts.
  
  
• If the accounts system was started up and a company/organization backed up off the main start up form, without actually going into the company/organization's ledgers, the code for the selected company/organization would not be saved. Also, if a user did go into a company/organization and then went back to the main start form and selected a different company/organization and backed that up, the wrong code would be saved. This had the effect of some backups not appearing to be recorded in the backup log, and some backups in the log being attributed to the wrong company/organization. Fixed.
  
  

v4.014 22nd July 2011

• Bank reconciliation improved substantially. Screen now shows total paid in, paid out, reconciled, unreconciled, and allows user to enter a temporary opening balance.
  
  
• Purchase Orders and Purchase Invoices: currency now displayed (if not in the ledger base currency) in red next to the total value, the same as on Sales Invoices.
  
  
• Sales Invoices can now be set to not quit after printing & posting.
  
  
• Record locking improved, when a major record such as account or stock item details is locked, it will tell the user when it was locked and who locked it.
  
  
• Sales Invoices, when invoicing from stock, and Purchase Orders, could display incorrect prices when operating in a currency other than the ledgers base currency. Fixed.
  
  
• When receiving goods into stock, if the quantity in stock was a negative figure, the total cost of stock could be miscalculated. Fixed.
  
  
• Payroll history is no longer showing, this bug possibly crept in around v4.010. Fixed.
  
  
• Purchase Order Processing: Defaults and Variables only showed one print format to select from. Suspect this bug appeared when HTML formatted output was introduced (v4.009 back in June'11). Fixed.
  
  
• Sales tax/VAT period end processing, if the next period end date was invalid, users could not exit the form until a correct date was entered. Fixed.
  
  

v4.012 12th July 2011

• If user details are set to display a web page in the background, but no URL has been supplied, it will default to Adminsoft's web site.
  
  
• When the accounts system was started up from a desktop icon or the Windows Start menu, it could not locate it's library. This would sometimes result in an error message, it would always prevent the ZIP file backup from working. This library was a new file introduced in v4.010 Fixed.
  
  

v4.011 11th July 2011

• Option added to allow users to select what action the system should take if there is insufficient stock during sales invoicing. Options are: ignore, warn user, or prevent sale.
  
  
• If a Software Registration Key has already been entered into the accounts system, it is now possible to enter a different one in order to upgrade. Previously, upgrading the software required the user to email a file to Adminsoft, which was then modified and emailed back.
  
  
• When clicking the 'F' button in some locations to search for a Nominal/General Ledger account code, it's context sensitive, and so often only specific types of account will be listed. This can make things easier of those people unfamiliar with Nominal/General Ledger, but can sometimes be a problem. So when the list is not a full list of accounts, an option will now appear at the bottom 'Show ALL accounts' that does exactly that.
  
  
• Perpetual Inventory accounting is now an option. A Nominal/General Ledger account can be specified for Cost of Goods Sold, and each Sales Analysis code can have a stock account associated with it.
  
  
• Purchase Ledger/Accounts Payable: Write off transaction postings to the Nominal/General Ledger were the wrong way around (debit & credit reversed). Fixed.
  
  
• Purchase Ledger/Accounts Payable: Locate Transaction option would only accept numbers in the 'Reference' input field. Fixed.
  
  
• Sales invoices, when invoicing from stock, if a stock item had 'OK to sell' set to 'N', it still allowed the item to be sold. Fixed.
  
  
• Sales invoices, credit notes, proforma, and estimates: when copied and they contained stock items, the item costs could sometimes get messed up. Fixed. Also, they no longer do a straight copy of costs, but re-cost all stock items, as costs may well have changed since the original document was created.
  
  
• eMail Shot option: still didn't include all customers or suppliers. If their name started with a lower case letter, they got left out. Fixed.
  
  
• Nominal/General Ledger: When setting up a new company/organization, and a new set of ledgers created, the system will automatically create a small number of accounts. Each account has a unique reference number. This did not function correctly, and so when users started creating their own accounts, they got cross linked with existing accounts. Fixed.
  
  
• Document layouts: there is now a minimum size that most objects can be set to. This is avoid the situation when a user sets an object height and width to 1, and then can no longer find it!
  
  

v4.010 25th June 2011

• Backups can now be to a ZIP file, with an option to email the ZIP file. The original option that copies each individual file into a folder remains. Restore can be from individual files as before, or from a ZIP file.
  
  
• Option added that lists all backups and restores made to company/organization data or system/layout data.
  
  
• HTML documents: if no transaction data, one line would often get displayed, usually from a previous document. Fixed.
  
  
• eMail Shot option: often would not automatically build up list of customers or suppliers as per the selection criteria. Due to problem with telephone numbers. Fixed.
  
  
• Report output to OpenOffice Calc reported values of 1,000 or over incorrectly. Fixed.
  
  
• Email was not taking it's smtp settings from user details (if any set up there), but always took them from the company/organization settings instead. Fixed.
  
  

v4.009 18th June 2011

• Allows output of forms like invoices, statements, using HTML templates. Uses place holders to position data. These templates are used when outputting to email or HTML file. Place holders use &'s in the HTML code. So for example customer name would be &customername& Some place holders for transaction line details (or transactions with Statements and Remittance Advices) are 'repeater' fields. Automatically repeating until all required data has been output.
  
  
• Report Layouts: text data that was too long for the size of the data field got truncated to the nearest word. This has now been changed so it truncates to the nearest character, and then prints ellipsis (...) to show there is more data than can be seen. Also, each data field can be set in the layout to truncate to the nearest character or word, or with or without an ellipsis.
  
  
• The 'Getting Started' form seen when the accounts system is first installed, now remains until the user specifically sets it not to re-appear. It also contains most options necessary for the basic set up of the accounts system, and entering opening balances. As well as detailed instructions and advice on how to get going. Should make getting started quicker and easier.
  
  
• When the software is installed or updated, one of the first things the accounts software does when it starts up is to check the file structures in the 'system' folder and change where necessary, then create new index files. This takes place before any forms are displayed for user interaction. It helps to smooth the software update process.
  
  
• Nominal/General Ledger reports when output to Excel are now formatted better.
  
  
• Nominal/General Ledger: when entering journals the help text said a description for the batch was not mandatory, when in fact it was. The text has been changed. Also, if a batch was entered and a description or department code entered afterwards, the print and post buttons remained greyed out. Fixed.
  
  
• Nominal/General Ledger no longer insists on an account having a 'Report Group' code. As some accounts should not appear in P&L or Balance Sheet reports. But it will display a message alerting the user, as MOST accounts should appear one of these reports.
  
  
• Database Fixing option, Correcting General Stock is now more comprehensive. Checks are correcting a much wider range of possible anomalies in the data. There was also a bug that could sometimes put the routine into an infinite loop, this is now fixed.
  
  
• In printed layouts, when using a font other than Courier New, and especially if using right justification, the @Z format can appear to the left of the number when previewed or printed out. Fixed.
  
  
• Document layout editing: would allow any data object to be placed in any section of a document. Potentially causing some strange problems! Data objects are now limited to the document section for which they were intended.
  
  
• Reports and documents can now be output to Open Office Writer and Calc.
  
  
• Facility added to allow discount % in sales invoices/credit notes to be rounded to nearest 1%, .5%, .25%, .1%, or not rounded at all. The discount % is calculated at the time the invoice is printed/viewed, and is not necessarily quite the same as any discount in the sales discount code file due to possible rounding errors and quantity breaks. Hence this facility to control the rounding, if required. Note: in HTML layouts, only the necessary decimal places will be displayed (none if the rounding is to the nearest 1%), but the print layouts will always show two decimal places regardless of whether they are required. For example, if 5.71% was rounded to the nearest .5%, it would print as 5.50% Where as in an HTML document it would display as 5.5%
  
  
• Printers that had a name starting with a backslash (usually networked printers) would be greyed out in the list of printers, and selection would not be possible. Fixed.
  
  
• Nominal/General Ledger, journal entry. Print batch now includes the posting number.
  
  
• Stock Control, stock data import, if there are any data fields in the imported data that are not required, user can now specify them as blank. They will then be ignored.
  
  
• Users can select a back ground called 'Adminsoft Accounts user page' which will display Adminsofts web page in the accounts system background. If this option is used, when the application exits it will not fire up the users browser.
  
  
• Backup & restore options now create a log of any backups/restores made. When restoring data, the user can list all backup locations and select one. Very useful for those users that backup to a different folder each time, or rotate folders.
  
  
• VAT/sales tax period end: when running a report for previous VAT/sales tax period end, transactions that had been deleted in the Nominal/General Ledger since the VAT/sales tax end was run did not appear in the report. Fixed.
  
  
• VAT/sales tax period end: when 'undoing' last VAT/sales tax period end, the Nominal/General Ledger transactions were not processed (ie. 'undone'). Fixed.
  
  
• Nominal/General Ledger would allow transactions to be deleted even if they had been processed for a VAT/sales tax period end. Fixed.
  
  
• Document Layouts: user can now add notes about the layout. These notes do not get printed out on the document itself. But they do go with the layout if exported.
  
  
• Document Layouts: Import/Export only now uses one file, with the extension .LYT, and not two files (.FRX and .FRT) as before. This is in readiness for a new section on the web site that will allow print and HTML document layouts to be exchanged between users.
  
  
• Option added to enter opening balances into cash/bank accounts.
  
  
• The 'Getting Started' form seen when the accounts system is first installed, now remains until the user specifically sets it not to re-appear. It also contains most options necessary for the basic set up of the accounts system, and entering opening balances. As well as detailed instructions and advice on how to get going. Should make getting started quicker and easier.
  
  
• Importing purchase transactions: all payments were posted to the default bank account set up for sales, instead of the default account set up for purchases. Fixed.
  
  
• Stock Control - Can now delete file import definitions.
  
  
• Stock Control - File import had numerous issues. This section has now been redeveloped so it's more like the general supplier/customer details and transactions import routines. It's now easier to use and more reliable.
  
  

v4.006 18th April 2011

• Added form providing details of the International Association of Bookkeepers and the International Association of Accounting Professionals.
  
  
• When updating the accounts software, it can sometimes produce a message reporting missing files (or similar) when starting up, before it has had chance to update the database structures. Fixed.
  
  
• Find facility added to the report view function. This can search a report forwards or backwards, case sensitivity is user selectable.
  
  
• Users can now copy lines out of the report viewer by using the mouse cursor to highlight one or more lines then Ctrl-C to copy to clipboard.
  
  
• Record locking: Record locks older than 12 hours are now ignored.
  
  
• Receiving payments: as well as handling a commission, they can now handle a transaction fee. This has been necessary to handle PayPal payments.
  
  
• Refunding customers: the commission was not reversed. Fixed.
  
  

v4.005 9th April 2011

• Stock Control, sales discount, markup on cost not working properly when stock item price is inclusive of VAT/sales tax. Fixed.
  
  
• When mouse cursor goes over a button or link that brings up a web page, the cursor takes the form of a hand. This is the same kind of behavior seen on web pages, so the user knows it's a web link.
  
  
• In Level 1: P/L invoice does not show the N/L posting number. Fixed.
  
  
• In Level 1: P/L invoice VAT column is different color to other columns when user defined colors are used. Fixed.
  
  
• In Level 1: P/L invoice, should be able to change the payment due date, but it's greyed out. Fixed.
  
  
• Payroll, P35 and P60 reports included tax & NI figures from payslips that had been created but not paid/processed. Fixed.
  
  
• Payroll, when a payslip is created but not paid, if the payroll moves on to next period, the payslip can no longer be paid/processed. Although it still exists, it is ignored.
  
  
• Customer Purchase Order reference in sales invoices increased width from 15 characters to 20.
  
  
• Aged creditors and debtors reports, including transactions, now show the payment due date for each invoice.
  
  
• Stock Control, could not add a new stock item when database was empty, unless the accounts system was re-index first. Fixed.
  
  
• Index files are now compact, so data access is very slightly faster.
  
  
• Added option providing details of the book by Yogesh Patel called 'Free Accounting with Free Software'. This book is about basic accounting, based on Adminsoft Accounts.
  
  

v4.004 4th April 2011

• P/L & P/
• When a supplier invoice is created from a P/O, and the invoice subsequently deleted, the P/O is still flagged as 'invoiced', and can not be re-invoiced. Fixed.
  
  
• Purchase Orders, Item Received history also now shows invoice history, with link to invoice details.
  
  
• P/L invoice/credit note form, added a lot more help text when user moves mouse cursor over objects.
  
  
• Employee details, Map, Label, Clipboard, Image, and Print buttons were almost always greyed out. Fixed.
  
  
• Adminsoft Accounts folder is now always installed in C:\Program Files (unless the user chooses otherwise), regardless of Windows version.
  
  
• Sales discount 'markup on cost' was not using default set up in stock control if no sales discount code in the stock item details. Fixed.
  
  
• Payroll, NIC's, have removed the band Earnings Threshold, and replaced with Secondary Threshold, Primary Threshold, and Upper Accrual Point.
  
  
• From v4.000 the data update was not working when the database structure was updated. Fixed.
  
  
• When re-index system files, it will now check and report if any of these files are missing.
  
  

v4.003 28th March 2011

• Changed advert text on documents from "FREE Accounts Software: www.adminsoftware.biz" to "Accounts software from www.adminsoftware.biz"
  
  
• Document layouts: if the size of the layout was reduced the advert could vanish. This has now been changed so the advert always stays in the bottom right hand corner. Applies to Freeware only.
  
  

v4.002 28th March 2011

• Error Log was only height re-sizeable, now width re-sizeable.
  
  
• N/L, enter journals, possible to enter a batch, 'posting' button greyed out, click on 'OK', and the form just quits. Have now changed it so it will always ask first, Allow user option of posting if the batch is OK, or ask whether they want to quit if the batch is ready for posting.
  
  
• S/L, invoices, the description input field needs to be wider At the moment, users find it difficult to gauge how much space they have available. Fixed by allowing the invoice form to be dragged wider, there is also a setup option to default the form to be wider.
  
  
• The background color does not want to change, even after restarting the application Fixed.
  
  
• Reports ignore printer selection. Worked OK for selecting View, Excel, etc. But would not select devices such a Fax, or PDF file generator. Fixed. Problem due to FoxPro storing details of my printer in the report definition file ap_report.frx
  
  
• Payroll: when creating first period for a new payroll, it selected wrong period end date and would not allow user to correct it. Both problems fixed.
  
  

v4.001 23rd March 2011

• Suggested by user: In backup, it would be better after backing up for the form to remain, saying what it has just done, and indicating if successful. Also, when backing up system, it copied files into selected folder, but also created two folders in there that were empty? Fixed.
  
  
• Suggested by user: In S/L when creating a new invoice for new client, bring up inv form, then type in customer a/c code you wish to use. Find form then comes up, and you click 'New'. The system now remembers the a/c code that had been typed in and uses it for the new a/c.
  
  
• Loading up saved invoices in S/L caused a message to appear saying quantity too large. Fixed.
  
  
• Employee details, employee status had 'Divorced' and 'Widowed' spelt wrong. Fixed.
  
  
• Employee details, payroll page, user got trapped in 'Tax Code' input field if they don't know any valid UK tax codes. Fixed.
  
  
• Setting up a company/organization, if the country was USA or Canada, the state or province was not checked for validity (to enabled 'OK' button) until user pressed Enter or Tab on the keyboard when the cursor had gone to the top of the form. Fixed.
  
  
• Install screen, entering users details for registration, if user entered an invalid country, they could not click 'Cancel' to exit the application until they entered a valid country. Fixed.
  
  

v4.000 19th March 2011

• Setup Users, paginate the user details, pages: Security, Appearance, Email, General. Included SMTP login & password stuff in here to override the main setup. Can also specify Outlook or Chilkat email.
  
  
• When creating a new set of ledgers:
  
  
• S/L Defaults & Variables. Next Delivery Address Number is 0, should be 1
  
  
• S/L Defaults & Variables. Customer name/address upper case only is blank, should be 'N'
  
  
• P/L Defaults & Variabels, Next Factor Number and Next Contact Number start at 0 instead of 1
  
  
• P/L Defaults & Variabels, Supplier name/address upper case only is blank, should be 'N'
  
  
• N/L Defaults & Variables. Asset Types: 'Asset A/c', 'Depn Debits', 'Depn Credits' all blank?
  
  
• S/C Defaults & Variables. Next Movement Header & Next Stock Item Number both 0, should be 1
  
  
• N/L Next Account number is set to 0, it should take into the accounts automatically created.
  
  
• N/L P&L & B/S report types: Cost of Sales should be an 'expense'. Fixed.
  
  
• Cash Accounting scheme: Need to be able to select individually for S/L and P/L to allow for 'hybrid' cash accounting schemes.
  
  
• N/L inputting new account. If details not all correct, user should be warned when they click on 'OK' button. As they think the account has been saved when it has not.
  
  
• Once a payroll has been created, it can not be deleted? Fixed.
  
  
• Change code facility added: payment types, departments, currency, sales analysis codes, and purchase analysis codes.
  
  
• S/L and P/L: bring up account details, then without entering anything or clicking any where on the form, click away onto another form and the 'find account' form pops up? Fixed.
  
  
• Backups: options for backing up layouts and system.
  
  
• Report listing Special Prices for all stock items & all customers.
  
  
• Improved look of bar graphs (better arrows, more vertical graph lines that are now accurate placed).
  
  
• What about voiding invoices created in error? So they remain in the customers list of transactions, but all N/L postings are deleted, and they have no bearing on turnover/tax figures. Would be a better option than deleting? Alternatively, what about an option to show deleted transactions in the customers list of transactions? May be a better idea? Would be easy to do. Can now show deleted trans in an account.
  
  
• When sending out single emails, it is now selectable: Chilkat (Adminsoft Accounts built in email system) or Outlook, depending on the users settings.
  
  
• Need to add totals to most lists of transactions.
  
  
• Layouts, prevents user entering invalid numeric field formats, such as "999,999.00"
  
  
• No longer restricted to using codepage 1252, although an external config.fpw can be created containing codepage=1252 to over ride the internal file. NOTE: THIS OPTION WITHDRAWN LATER.
  
  
• Added procedures for performing screen and form dumps.
  
  
• Make most forms vertically resizeable, some horizontally resizeable
  
  
• Make all modeless forms closeable from top right hand corner.
  
  
• Can set an Accounting System date, instead of it using the computer date. Applies to transaction dates ONLY.
  
  
• Can to edit more items in 'Change Transaction Details'. These include: outstanding amount, date appeared on VAT/tax period end.
  
  
• Time access restriction on user login details. Also prevent access on certain days.
  
  
• N/L setup periods, when a period is created or saved, the year start & end dates, and perhaps other period related stuff, are all re-calculated and then re-displayed.
  
  
• Fixed size of all forms that should not be resizeable.
  
  
• Fixed minimum height & width on resizeable forms to prevent user making them too small.
  
  
• Allowed delivery addresses to be created from invoice screen.
  
  
• Stock report, that for any given date will show how many items were in stock. Could make this more sophisticated by printing for a given period, then it could show stock movement for the period, with opening and closing stock levels.
  
  
• S/L, when invoicing based on cost use the last cost entered on the system (or alternative as defined by user) rather than an average as it does now. ie. user now has option of FIFO, LIFO, average, or cost LIST.
  
  
• Sorted out the display color setup.
  
  
• S/L, P/L, and S/C main account screens keep flashing up Find list even when a record is already selected? Fixed.
  
  
• New valid/find routines for em_employee_details. As per SL & PL account details.